Wednesday, February 23, 2011

Trying To Stay Focus & Organzied

I have been trying to apply this to my life each and every day a little more, a few of these are just part of my life, others I am working on. I know that many of you can benefit from this as well therefore; I wanted to share.
I admit it! Sometimes I'm overwhelmed by the seemingly endless streams of paperwork and wonder if I'll ever be able to organize it all. Emails, phone messages, ideas I found on the Internet, kids school papers, notes of ideas that popped into my head as I was waiting in the doctors waiting room with one of my kids, magazine clippings... I would file and file and then forget where that article was that I needed to complete, for either work or my kids project that is due with in the next few days! Ughh the busy life.

I have been an avid list-maker all my life out of necessity, juggling a 9 to 5 stressful work life, family time, trying to set and hoping to accomplish in the future a home-based business, and taking care of my home; as well as having a number of hobbies, clothing design and creation, crafts and event planning, working out, book clubs going to church, and most important maintaining a healthy family, along with running around with my kids activities, such as sports and now music class, You can see why I had and still am tying to find ways to organize my life.

For all of you super-busy people (specially moms) I have put together some handy tips to help you organize your life and keep your sanity.

1) Notables: Keep a small notebook and pen handy, wherever you are, to jot down ideas or appointments or things to do instead of trying to remember them later on.

2) Telephonery: Set a time limit to each phone call and make sure you tell your caller. That way you save yourself the stress of trying to end the phone call and it also helps the caller to condense the information they want you to hear.
3) In Waiting: Use waiting time at the dentist, meeting with your boss or while waiting for your roast to cook to catch up on reading or planning, or use the time for tidying up, filing or other tasks.

4) Help Wanted: Be sure to offer praise to a subordinate, co-worker or to a member of the family for any effort you've noticed - they'll be happy to help you when you're bogged down.

5) Don't Put It Off! If you procrastinate, you'll only get stressed out when you think about that hateful "to do" item on your list. You'll blow it out of proportion in your mind and it will become almost impossible to accomplish. Make sure you tackle the largest or most disliked job first, dividing it up into manageable tasks. Then the other jobs will be a breeze!

6) Control Bug: Delegate the tasks you have no time for or team up with someone who can help you. (See tip #4!)

7) Group Effort: Save time and footwork by collecting everything to bring with you to complete errands or to distribute in each room of the house instead of making too many trips. Make a fast list while planning out your route and be sure to plan each stop along the way so you don't have to backtrack and lose time.

8) Schedule Fun Time! Make sure you include some personal time for YOU. Allot some time in your agenda. Make an appointment for yourself and keep it, even if it's only a leisurely 20 minute bubble bath or a 15 minute walk in the fresh spring air soon to come!

9) Space Freebies: Go through any old unneeded files to free up space in your filing system or your inbox.

10) Once and Only Once: Each piece of paper should be handled only once. Read it and file it, redirect it to someone else, schedule it or toss it. Don't add it to an ever-ending pile on your desk or on your kitchen counter , in hopes that you'll get to it eventually.

11) Post-Master: Use sticky notes to write errands needed to be done. Stick them to your front door or your fridge door to remind you as you're headed out.

12) Systems Engineer: Too much time is wasted every day on searching for things. Find a system that works for you and your lifestyle and apply it. Use it religiously and you'll find new time slots you never thought you had!


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